2019 CSCE Annual Conference - Laval (Greater Montreal)

2019 CSCE Annual Conference - Laval (Greater Montreal) Conference


Title
PROCUREMENT OF FACILITY MAINTENANCE

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Author(s)
Mr. Laird Ferguson, MacLean Construction (Presenter)
Dr. Lloyd Waugh, University of New Brunswick
Abstract

This paper provides a brief review of the literature, provides a preliminary review of Defence Construction Canada’s (DCC) request for proposals (RFP) template, and provides a preliminary review of a specific Public Works and Government Services Canada’s (PWGSC) RFP. The scope of the DCC RFP template is limited to maintenance and support services for a selection of buildings within a geographical area for a defined period, e.g., five years. The three service categories included are hard services (exterior and interior maintenance, electrical, etc), soft services (road and grounds, housekeeping, etc), and ancillary services (monitoring, budget control, etc). The scope of the PWGSC RFP includes management services, services to establish third-party leases and agreements; lease administration services, project delivery services, and various optional services. The differences between the scopes, submission requirements, and evaluation processes are reviewed. The title of the RFPs provide an indication of the difference in the scopes, the DCC RFP is titled “Facility Maintenance Support Services” and the PWGSC RFP is titled “Real Property - 1 Property Management and Project Delivery Services.” The submission requirements and evaluation of the proposal also differ. The DCC RFP requires technical and financial responses that are evaluated on a scale of 0 to 3. The PWGSC submission requirement is comprehensive and detailed, with several rubrics provided to assist bidders in preparation, as well as to understand the evaluation process. This paper provides a preliminary review for those interested in facility management and identifies areas for future research.